15 Sample Emails to Collect Money for Farewell Gifts (Including Reminder Samples)

Have you been appointed to collect money for a colleague’s farewell gift? The best way to go about it is to write them an email.

However, you’re finding it difficult to know what to write in your message. Asking colleagues for money isn’t a juicy task. You want to get their attention and make them see reasons to send in their contributions on time.

So, if you’re finding it difficult to compose a juicy email to ask your colleagues to contribute money for a farewell gift, you’re in the right place.

In this article, I’ll be giving 15 sample emails you can use to create your email to send to your colleagues asking for a farewell gift.

15 Sample Emails to Collect Money for Farewell Gift

When composing the first email to send to your colleagues, the subject should be titled, “Farewell gift for (Name).” You should then go ahead and briefly state the purpose of the message.

Here are sample emails you can follow:

Hello colleagues,

Our dear colleague, Bella, is being transferred to Chicago and she’d be leaving next week Friday. We’d be saying farewell with a gift, and we decided on $7 per person. You can send in yours when you can…

This is a good example of the first email you can send to your colleagues, requesting money for a farewell gift.

It’s a polite request stating when they’d be leaving and the amount for contribution. In this case, since they’d be leaving in about a week or more depending on when you send the email, you’re not pushing for a deadline for the contribution.

Also, stating the amount to contribute makes it easier for your colleagues to send in theirs, without worrying if it’s too little or too much

In addition, telling them to send in their contribution when they can gives them breathing space.

Dear colleagues,

This Tuesday, our beloved manager, Stacy, will be leaving us to continue her studies. For this reason, we’re contributing a farewell gift.

We’re leaving contributions to any amount, so you can meet me in my office with your cash or transfer to…

Here’s another sample email requesting money for a farewell gift for your colleague. In this case, you’re asking for a contribution for your manager.

Here, you’re allowing them to send in whatever they can. It’s a good tactic also, especially if you know your colleagues are hard in making contributions like this.

So, asking them to make contributions of any amount makes it easier for them to send in what they’ve.

In addition, since the date of her leaving is Tuesday of that week, it’s something that would be impromptu for many people. Therefore, asking for any amount can also prevent delays in responding.

You should employ this format if you need to make impromptu contributions in the office.

Hi Coworkers,

One of us, Steve, will be leaving this Friday and we’ll be meeting that same day to say goodbye to him. However, we won’t be sending him away without a gift.

For that reason, we’re contributing $10 per person, but you can send in more. Also, send in suggestions for a gift we can get him as we haven’t made arrangements yet.

Here’s another approach to use to solicit funds for a farewell gift for a colleague. It’s a polite and very straightforward message, letting your colleagues know the need to say farewell with a gift.

In this case, you’ve pegged a particular amount they should send in for their contribution. But, you didn’t stop there, asking them to send more if they can will motivate those who’ve more to send in.

However, since the colleague would be leaving Friday of that week, you should send the email Sunday or Monday of the week to make it easier for them to send in their contributions without feeling pressured.

In addition, you should use this sample if you’re yet to agree on the gift to get the said colleague; makes it easier for everyone.

Dear Colleagues,

As we are all aware, Nancy leaves us for The US next week. And to that effect, we will be giving her something to always remind her of us. You can send in whatever you’ve to my office from 8:00 am – 4:00 pm. You can leave it with my secretary if I’m not on seat.

This is another excellent format you can follow to solicit contributions for a farewell gift.

Using this approach can touch your colleagues and make them eager to get a farewell gift for the person leaving. Saying you need to get her something to always remind her of her colleagues is a good tactic.

In addition, this format makes it easier for them to make their contribution as they can send in any amount within that time frame to your office.

So, whether you’re on seat or not, they should be able to make their contributions.

Hi Coworkers,

Our boss, Mary, is being transferred, and to that effect, we’re organizing a small farewell party this Thursday.  Also, we’re arranging a small package to say thank you to her. We’re asking everyone for $8 each. Kindly send in yours as soon as you can

This is another good sample email to use to raise money for a farewell gift to your boss. If it’s the case that you want to organize a small party, here’s a format to follow.

Here, you’re convincing them that the farewell gift is to say thank you to her for all that she has done. This message should encourage them to send in something if she’s deserving of it.

Also, asking them to send in their contributions whenever they can, won’t pressure them.

FAQs

1. What is the proper etiquette for writing an email requesting a gift contribution?

• • Learn the essential dos and don’ts when crafting an email to request a gift contribution from others.

1. How can I express gratitude in an email for a gift contribution?

• • Discover practical ways to show appreciation and thankfulness in your email when someone makes a gift contribution.

1. What should be included in the subject line of an email seeking gift contributions?

• • Understand the importance of a compelling subject line and get tips on creating one that captures attention for your gift contribution request.

1. Are there specific email templates available for requesting gift contributions?

• • Explore customizable email templates that you can use as a starting point for requesting gift contributions from friends, family, or colleagues.

1. How can I make my email for gift contributions compelling and persuasive?

• • Get advice on writing persuasive content encouraging recipients to contribute to your cause or celebration.

1. What are the best practices for following up on gift contribution emails?

• • Learn how to tactfully follow up on your initial email to remind recipients about the gift contribution and provide additional information.

1. Is it appropriate to mention specific gift preferences in the email request?

• • Understand the etiquette around mentioning specific gift preferences and whether it’s appropriate in your email for gift contributions.

1. How can I personalize my email for gift contributions to make it more impactful?

• • Discover tips and techniques for adding a personal touch to your email, making it more meaningful, and increasing the likelihood of positive responses.

1. Are there any common mistakes to avoid when writing an email for gift contributions?

• • Identify potential pitfalls and common mistakes to steer clear of when composing your email to request gift contributions.

1. What is the recommended timeline for sending out email requests for gift contributions?

• • Learn when it’s ideal for sending your email requests to ensure recipients have ample time to contribute and understand the importance of timing in your communication.